Preserve identity, compatibility and movements to find the right item and explain the balance.
Assign an item ID and record its description, exact reference and revision. Distinguish reusable tooling, spare parts and consumables.
Document compatible equipment or applications and the source of compatibility. Similar appearance does not establish interchangeability.
Record unit, location, batch and status. Keep available, reserved, under-review and obsolete material distinct.
Record every receipt or issue with date, quantity, origin or destination and owner. Link use to an order or intervention when available.
Reconcile the balance through an authorized review and record differences without deleting movements. Assign ownership of missing documents and obsolete items.
Fictional example
FICTIONAL: REP-DEMO-13, seal reference DEMO-J2, unit each. Documented opening balance: 12; three issued to INT-DEMO-04; recorded balance: nine. Two of the nine are under review and remain distinct from the seven available. No purchase or reference substitution is recommended.
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Use
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